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Purchasing

 





Information for Bidders

     

    Bid Specifications and Addenda

    Bid Specifications and Bid Addenda may be downloaded directly from the Connetquot Central School District website www.ccsdli.org on the Bid Opportunities link above or from www.empirestatebidsystem.com or in they may be obtained in accordance with the information contained in the Notice to Bidders as advertised in Newsday.

     

    Bid Opening Cancellations – due to inclement weather or other unforeseen situation

    • The date, time and place of bid opening will be provided in the Notice to Bidders 
    • Information pertaining to school closures due to inclement weather will be posted to the District's website at www.ccsdli.org;
    • Announcements pertaining to school closures due to inclement weather will be made via the following media: FM Radio Stations WALK-97.5, WBLI-106.1, WHLI-98.3, WBAB-102.3, WBZO-103.1, WRCN-103.9; AM Radio Stations WALK-1370, WBAB-1400, WGLI-1290; and TV Stations Channel 12 and FIOS Channel 1;
    • If the District is closed, including delayed starts and/or early dismissals, and such an event occurs at the time of a previously advertised bid opening, the bid opening shall be cancelled.  The usual working hours for Central Office are 8 a.m. to 4 p.m., therefore, a two hour delayed start means that any bid opening scheduled for prior to 10 a.m. is cancelled; and
    • In the event a bid opening is cancelled due to such school closure, an addendum and/or a new Notice to Bidders will be issued indicating the new date and time of the opening.

     

    Bid Tabs

    Bid Tabs (the form on which the District records bid pricing during the bid opening) may be viewed below by clicking on BIDS.

    • Bid Tabs will be posted to this site as soon as feasible after a bid opening
    • Bid Tabs do not indicate the bid winner nor do they indicate whether or not the bids are compliant.  Those types of determinations are made during the bid analysis process and that information is not available until after the award recommendation has been accepted by the Board of Education after which the Purchasing Department will send out award letters.
    • Bid Tabs will be removed from this site after the bid has been awarded.

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    Bid Opportunities

    • The Connetquot Central School District advertises its bid opportunities in Newsday
    • Bid specifications are available for download from www.empirestatebidsystem.com or from the Connetquot Central School District's website at www.ccsdli.org, Click the above Bid Opportunities Link to access the BIDS page. 
    • Construction bid packages are available from the District's Architect, Wiedersum Associates Architects; you may reach them at (631) 434-7900 

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    Information for Vendors

    • It is the policy of the Connetquot Central School District that all goods and services may only be ordered with an authorized Purchase Order issued by the District's Purchasing Department prior to the commencement of services or the shipment of goods. 
    •  The Connetquot Central School District will not be responsible for payment of any invoices for goods or services that arise from any source other than a signed, numbered, Purchase Order.
    • For your own protection, do not accept any verbal or internet orders and/or ship any products or provide any services until you have an authorized Purchase Order in hand.
    • If you require any additional information, please contact the Purchasing Department at 631-244-2215, extension 3533.  Thank you for your cooperation.
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    Purchase Order Terms

    Vendors should be aware of the following information that appears on all District Purchase Orders:

    1.  Acceptance of this order indicates acceptance of all terms and conditions contained herein.
    2.  Do not exceed total PO amount without prior WRITTEN approval from School District.  Invoices in excess of amount will not be paid.
    3.  Do not substitute without prior written approval from School District.
    4.  Purchase Order number must appear on all invoices.
    5.  SDS (Safety Data Sheets) must be sent to the attention of the Plant & Facilities Department.
    6.  School Districts are exempt from all State and Federal Taxes.  Vendor retains copy of PO as proof of tax exemption.

    Vendors should also note that deliveries are accepted on school days only between the hours of 8:00AM to 3:00PM.

     

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    Information for Staff

    • It is the policy of the Connetquot Central School District that all goods and services may only be ordered with an authorized Purchase Order issued by the District's Purchasing Department prior to the commencement of services or the shipment of goods.
    • The Connetquot Central School District will not be responsible for payment of any invoices for goods or services that arise from any source other than a signed, numbered, Purchase Order.
    • For your own protection, do not place any verbal, written or internet orders with any vendor.  Orders that are not authorized by the Purchasing Department via a Purchase Order will be considered personal transactions between you and the vendor and any resulting invoice will become your personal liability.
    • If you require any additional information, please contact the Purchasing Department at 631-244-2215, extension 3533.  Thank you for your cooperation.

      

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